Bug Fix Update

We have been working hard on improving SimpleRent - fixing bugs, improving services and infrastructure, and adding more value!

Here's a summary of some of the latest improvements ready to go in SimpleRent:

  • We fixed a bug where the Days Late was showing in the Rent Roll (on-screen and in print view), even if the payment was paid in full (i.e. balance was $0.00).
  • Fixed a similar bug where SimpleRent was generating late fees even if the balance was zero.  This has been fixed.
  • Better error handling and reporting of the issue if problems arise when submitting ACH/credit card payments in the tenant portal.
  • Improvements to how landed Stripe payments are pulled into SimpleRent.
  • Changed the Stripe payments features to record the amount less any tenant fees, and changed the Stripe import routines to import the amount less any fees.
  • Added support for Authorize.net ACH processing.
  • Fixed an issue with the Description not showing for Late Fees on Invoice, Statement, and Receipt.

As always, if these updates affect you and/or you have questions about these (or any other) features or improvements, don't hesitate to reach out - we love hearing feedback, good or bad and always happy to help!

- The SimpleRent Team

Read-Only Users Now Supported in SimpleRent (Property Management Software)

In addition to the different types of user roles (admin, standard, vendor), we just added the ability to have read-only users in SimpleRent - that is, users that can view data and reports but cannot edit or remove it. Here's how it works:

Now, when you add a new user from the Admin --> Users area, you'll see the new checkbox to indicate whether the user is 'read-only' or not:

When this is checked, this means this user will be able to see data (for the screens/modules you've granted them access to if they are a Standard User), but they won't be able to make any changes/edits/deletes - all of the save and delete buttons will be disabled/not clickable, or removed, as applicable.

Read-Only users will see this banner when they are logged in:

This type of permission restriction is useful when you have staff/employees that need access to your SimpleRent account data in a casual, "look but don't touch" capacity, or for users that just need to run a few reports every month, etc.


Tenants Statements Now Added to SimpleRent (Rental Property Management Software)

Today we added a new Statement of Charges report to SimpleRent. This report is similar to invoices in the sense that it shows a summary of charges for each tenant, but this statement also includes payment history grouped by each period/month.

To use the Statement of Charges, go to the Rent Roll screen:
1. Configure the list to show the items you want - i.e. all tenants, or one tenant, all due or late or within last X days, show fully paid vs hide, etc.  and generate the rent roll using the Refresh (arrows) button.
2. You can also just select a sub-set of the receivables using the checkboxes on the left side of the list.
3. Click Statements.  Click the Generate Now button
4. The Statement of Charges report appears - it is similar to the invoice, but it also contains all of the payments received for each period/due date:
5. This report can be emailed just like invoices & receipts using the "Email Report" button.

Improved User Permissions and Roles for SimpleRent Users

A few days ago we added some enhancements to the user permissions in the Admin --> Users areas:

Now, when you open an existing user for editing or add a new user to your account, you'll see three different types of users, and some permission/role enhancements.

There are Admin users:

Standard Users:

Standard users can't access admin features, and you can define which areas/modules they can't access.  By default standard users have access to every non-admin feature and screen, but you can set restrictions which remove these areas for them.  Check a box here to restrict access to that area/module.

And Vendor Users:

Vendor users are intended to give your contractors, repair & maintenance staff, and vendors access to your SimpleRent work orders.

Recurring Expenses Now Supported in SimpleRent (Software for managing rental properties)

We just completed another update to SimpleRent - in response to some great feedback, we decided to add the ability to create recurring expenses. So now you can - here's how:

Access Expenses either from the Accounting --> Expenses Only menu or the Income & Expenses menu (these are available to users on paid plans only).

Click "New Expense Entry" - the Add New Expense Entry screen appears:

Click the new "recurring entry" button next to the Date field 

The date is now irrelevant since the item you're creating with recur, based on your settings.  Notice that a new set of fields/controls are shown on the screen:

You can choose to have your expense entry recur Monthly, Weekly, or Daily. Depending on what you choose, different options will be available - you should choose what day or day of the week the item will recur, and when it will start.  For monthly and weekly scenarios, you should choose how many weeks/months the item will repeat.  We've set a limit here to avoid recurrence iterating out of control, so if you need to extend recurrence beyond a years worth (for example), just add a second recurring item for the second year.  For daily recurring entries, you must specify specifically when the recurrence will end.

Once you've set up the recurrence pattern, everything about the entry (amount, accounting code, description, unit, vendor, etc) will be duplicated for each recurring entry and they will be created and saved.

Each recurring item will be shown with the recurrence icon:

Clicking this icon will show all the entries in the same series:

The recurring entries are loosely linked, so there's nothing stopping you from deleting a specific entry in the series, or modifying it slightly as appropriate after they are created. We view the recurring feature more as a way to quickly create a number of very similar expense entries with little effort, and the recurrence shouldn't prevent you from working with those entries any differently than any other expense record.  We believe we've struck the right balance here between feature and flexibility.

Hope this helps in your accounting efforts!



Lease Templates

We recently updated SimpleRent to add a new feature called Lease Templates.  Not to be confused with our Document Templates (where you can create document templates for leases, forms, and letters), Lease Templates are designed to be used to save you time when you're creating and setting up new lease records in the system.

In other words, it's often time consuming (when you're new to SimpleRent or are adding lots of data) to repeatedly create lease records with multiple charges, fees, and settings, especially when your leases are often the same and share common characteristics. For example, many of our customers only have a couple of different lease configurations - a 'standard lease' that is comprised of rent, security deposit, and late fees, and maybe a 'custom lease' that might have additional fees such as utility fees, garage or parking rental, etc.

Lease Templates allow you to create 'templates' of common charges and settings and label them, creating a 'lease category' or type.  These types (templates) can then be re-used as starting points to quickly create leases & associated charges later.

To use this feature, create your first Lease Template, from the Leases menu/toolbar item:

Click "Lease Templates" and the Lease Templates screen appears:

To add your first Lease Template, click "Add New Lease Template":

The "Add New Lease" template popup screen appears:

Give your lease template a name (eg. "Standard Lease") and an optional description.  Click "Save & Configure Default Charges & Fees" to continue.

In the "Rent & Other Charges" area, click "Add Charge":

Add your first charge or fee to the template (for example, standard rent):

Click Save and repeat to add more standard charges (eg. security deposit, etc) to the template - keep in mind that you only want to add common, standard charges & fees to the lease that always are part of every (or most) leases you actually write.  You don't want to add corner cases, exceptions to the rule, custom one-off charges, or anything that isn't considered typical.  Lease templates should be re-usable, and as such, broad and representative of the majority of the leases you use in practice.  You can of course add any number of lease templates to account for all sorts of different scenarios.

Once you've added one or more Lease Templates, you're ready to use them when creating new Leases.

From the People or Units screens, add a new Lease and notice the "Copy Charges from Lease Template" link:

Clicking this link will let you select the Lease Template you previously created:

Choose the the Lease Template you selected and click "Select & Add Charges".

The charges & fees from the Lease Template are copied to the lease you are creating:

You can accept these default settings from the lease template or click the 'pencil' icon to further edit them if required; the point of this feature is that the lease templates can let you add preconfigured charges & fees to a lease much more quickly than doing each item manually and repeatedly.


Income Statement Report for Property Management plus other Income Accounting Entry Improvements

Today we are releasing some improvements to our simple to use property management software suite, SimpleRent!

We've just added additions to the Accounting areas - including the following new features:

  • Added an Income area to track "other income" just like expenses
  • A new Income entries listing report
  • Added the ability to map payment / fee types to account codes.
  • We've added a brand new report, the Income Statement (also known as Profit & Loss / P&L)

Income accounting entries:

In addition to tracking expenses, you can now also track 'other income' as well as payments.  Previously, your Payment History was the only source of your records of revenue or income.  While this included rent, fees, and other charges (and therefore the majority of your sources of income), our users indicated the need to track other income and have all income consolidated on one ledger - the Accounting --> Income screen is now that:


Payments are clearly differentiated between Other Income, and payments are also auto-assigned to an Account Code.  Other Income sources are also assigned to account codes individually, just like expenses.  If you make changes to the details of an entry that was the result of a payment, those changes will reflect back and be in sync with what is in the payment history.

Income Accounting Entries Report

Just like expenses, income now has its own printable report.  This report can be filtered however you'd like - by property/tenant, owner, date range, or you can selectively print certain entries or all of them:

Map Payment/Fee Types to Account Codes

Payments in SimpleRent can be from different sources - you can collect rent, late fees, flat fees like garbage collection or storage rental charges, or variable fees like utilities.  Each one of these payments corresponds to a fee, and each fee is tagged with a "fee type".  If you're going to track these payments as part of income, it's nice to be able to categorize those payments under a few standard revenue account GL codes.  We've created a way to "map" payment fee types to account codes, on the Accounting --> Payment Income Code Mappings screen:

Just select the correct revenue account code for each payment/fee type you commonly use.  When these payments are shown on the Income screens and reports, they'll be categorized accordingly.  This will also ensure your Income Statement is collated properly.

Income Statement Report

We've added a simplified, standard Income Statement, also known as the Profit & Loss report:

As always, enjoy these new features!